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Board of Trustees

Board Policies & Administrative Procedures

Board of Trustees

The Chinook's Edge School Division Policy Committee is mandated by the Board of Education to review and revise the policies of the division to reflect the commitment the Board makes to our students and our communities.  We also endeavor to provide guidelines for our staff in the important work of providing quality education for every child in our care.  We are obligated to create and uphold our policies in concert with the statutes, legislation and regulations of the province of Alberta as they relate to public education. This Policy Manual is a meaningful tool for school board governance assisting not only the Board of Trustees of Chinook's Edge School Division, but also our leadership in the division office and our schools.

The Administrative Procedure Manual provides the guidelines and procedures for administration of Board policy.

AP PL 0 – 01.0.0: Table of Contents

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AP Administrative Procedure: Glossary

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AP PL 1 – 01.0.0: Organizational Goals

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AP PL 2 – 01.0.0: Role of the Board

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AP PL 2 – 01.0.1: Capital Plan Priorities Exhibit 1

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AP PL 2 – 01.1.0: Policy Development

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AP PL 2 – 01.2.0: Board Meetings

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AP PL 2 – 01.2.1: Financial Reporting at Board Meetings

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AP PL 2 – 01.3.0: Board Organizational Meeting

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AP PL 2 – 01.4.0: Board Committees

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AP PL 2 – 01.4.1: Board Committees Exhibit 1

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AP PL 2 – 01.5.0: Appeals to the Board

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AP PL 2 – 01.5.1: Student Transportation Appeals

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AP PL 2 – 01.6.0: Electoral Subdivisions and Ward Boundaries

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AP PL 2 – 02.1.0: Role of the Board Chair

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AP PL 2 – 02.2.0: Role of the Board Vice Chairs

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AP PL 2 – 03.0.0: Role of the Trustee

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AP PL 2 – 03.1.0: Trustee Code of Conduct

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AP PL 2 – 03.2.0: Trustee Conflict of Interest

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AP PL 2 – 03.3.0: Trustee Violation of Policy

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AP PL 2 – 03.4.0: Trustee Remuneration

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AP PL 3 – 01.0.0: Ethical Expectations

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AP PL 3 – 02.0.0: Board Support

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AP PL 3 – 03.0.0: Instructional Leadership

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AP PL 3 – 03.1.0: Teaching About Controversial Issues

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AP PL 3 – 03.2.0: Patriotic Exercises

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AP PL 3 – 04.0.0: Staff Relations

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AP PL 3 – 04.1.0: Staff Hiring

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AP PL 3 – 04.2.0: Staff Transfers

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AP PL 3 – 04.3.0: Teachers Matter Committee

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AP PL 3 – 05.1.0: Financial Planning

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AP PL 3 – 05.2.0: Financial Administration

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AP PL 3 – 05.2.1: School and Transportation Fees

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AP PL 3 – 05.3.0: Asset Protection (Finance)

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AP PL 3 – 06.0.0: Stakeholder Relations

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AP PL 3 – 06.1.0: Welcoming, Caring, Respectful and Safe Learning Environments

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AP PL 3 – 06.2.0: Stakeholder Concerns

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AP PL 3 – 07.0.0: Risk Management

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AP PL 3 – 07.1.0: Donations

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AP PL 3 – 07.2.0: Sponsorships and Partnerships

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AP PL 3 – 07.3.0: Fundraising

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AP PL 3 – 08.1.0: Facilities

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AP PL 3 – 08.1.1: Facilities and Property Naming

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AP PL 3 – 08.1.3: Surplus Land and Buildings

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AP PL 3 – 08.2.0: Student Transportation

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AP PL 3 – 08.3.1: School and Program Viability

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AP PL 3 – 08.3.2: School Closure

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AP PL3-04.1.0: Staff Transfers

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AP PL3-04.1.0: Staff Hiring

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AP PL 4 – 01.0.0: Board Superintendent Relationship

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AP PL 4 – 02.0.0: Superintendent Evaluation

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AP PL 4 - 03.0.0: Role of the Superintendent - NEW

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AP AP 0 - 01: Development, Review and Revision of Administrative Procedures

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AP AP 0 - 04: Glossary and Standard Terms

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AP AP 1 – 01: Records and Information Management

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AP AP 1 - 02: Protection of Valuables in Schools

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AP AP 1 – 03: Furnishing and Equipment Disposal

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AP AP 1 - 04: Air Quality and School Activities

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AP AP 1 – 05: Video Surveillance

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AP AP 1-05 Exhibit A: FOIP Privacy Impact Assessment Tool

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AP AP 1-05 Exhibit B: Sample Letter for Principals

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AP AP 1 – 06: Community Use of School

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AP AP 1 – 07: Public Solicitations in the Schools

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AP AP 1 – 08: Advisory Role of School Council to Principal

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AP AP 1 – 09: Communication between the Board and the School Council

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AP AP 1 – 10: Delegation of Duties or Tasks to School Councils

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AP AP 1 – 11: Appeal Procedures for School Council

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AP AP 1 – 12: Dissolution of School Council

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AP AP 1 - 13: Inclement Weather

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AP AP 1 – 14: Media Relations

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AP AP 1 – 15: Channels of Communication

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AP AP 1 – 16: School / Community Relationships

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AP AP 1 – 17: Event Protocol

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AP AP 1 – 18: Identifying High Risk Students and Staff

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AP AP 1 – 19: Deaths

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AP AP 1 – 20: Student Health Emergency

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AP AP 1 – 23: Narcotics Detection Dogs

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AP AP 1 – 24: Cameras, Cell Phones and Other Electronic Communication Devices

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AP AP 1 – 25: Flag Protocol

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AP AP 1 – 26: WHMIS / Chemical Management

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AP AP 1 – 27: Life Threatening Health Condition Response Plan

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AP AP 1 – 28: Reproduction of Copyright / Protected Work

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AP EX 1 – 28.1: Reproduction of Copyright / Protected Work

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AP AP 1 – 29: Information Security Management System

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AP AP 1 – 30: Freedom of Information and Privacy Protection

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AP AP 1 - 31: Electric Vehicle Charging on Division Property - Effective September 1, 2022

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AP AP 2 – 01: School Day

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AP AP 2 – 02: Locally Developed Courses

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AP AP 2 – 03: Off Campus Education

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AP EX 2 – 03.1: Off Campus Education Program Agreement

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AP EX 2 – 03.2: Off Campus Education Year End Report

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AP AP 2 – 04: Teaching Religion, Human Sexuality and Sexual Orientation

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AP AP 2 – 05: Career High Schools

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AP EX 2 – 05.1: Exhibit I - Student Educational Timeline

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AP AP 2 – 06: English as a Second Language

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AP AP 2 – 07: Early Childhood Services

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AP AP 2 – 08: Blended Programs

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AP AP 2 – 09: Field Trips – Planning and Requirements

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AP AP 2 – 16: Inclusive Education and Support Services

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AP AP 2 – 17: Student Assessment

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AP AP 2 – 18: Learning Resources Selection and Review

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AP EX 220: Request for Reconsideration of Learning Resources

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AP AP 2 – 19: School Library Learning Commons

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AP AP 2 – 20: Technology Access

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AP AP 2 – 21: School Volunteers

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AP Exhibit 1: Oath of Confidentiality

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AP Exhibit 2: RCMP Criminal Record Check Form Letter - Volunteer

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AP AP 2 – 22: Field Trips Approval

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AP AP 2 – 22: Safety Guidelines for Alberta Schools

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AP AP 2 – 23: Animals in Schools

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AP AP 2 – 24: Exchange Program Approval and Planning

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AP Exhibit 2 – 24.1: Exchange Program Approval Form

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AP Exhibit 2 - 24.2: Exchange Program Application

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AP Exhibit 2 - 24.3: Exchange Program Acknowledgement Risk Informed Consent

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AP Exhibit 2 - 24.4: Exchange Program Medical Information Form

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AP Exhibit 2 - 24.5: Exchange Program Medical Information Log

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AP AP 2 - 25: Guest Speakers

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AP AP 2 - 26: Artificial Intelligence (New)

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AP AP 2 - 27: Social Media (New)

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AP AP 2 - 28: Use of Cellphones, Personal Electronic Devices, and Social Media

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AP AP 3 – 01: School Bus Transportation Student’s Responsibilities

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AP AP 3 – 02: Vandalism / Break-ins by Students

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AP AP 3 – 03: Adult Education Programs

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AP AP 3 – 04: Student Attendance

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AP AP 3 – 05: Participation in Athletics by Students in Alternative Schools

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AP AP 3 – 06: Admission of Expelled Students

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AP AP 3 – 07: Admission of Resident Students

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AP AP 3 – 08: High School Student Programming

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AP AP 3 – 09: Student Conduct

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AP AP 3 – 10: Hazing and Froshing

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AP AP 3 – 11: Student Substance Abuse

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AP AP 3 – 12: Weapons

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AP AP 3 – 13: Young Offenders Sharing Protocol

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AP AP 3 -14: Interviews & Searches & Child and Youth Services Investigations

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AP AP 3 – 15: Student Suspension/Expulsion

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AP AP 3 - 15: Exhibit I - Student Suspension Report

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AP AP 3 – 16: Child Abuse and Neglect

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AP AP 3 – 17: School and Transportation Fees (UPDATED)

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AP AP 3 – 17: Exhibit I - Application for Waiver of School and Transportation Fees

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AP AP 3 – 18: Student Records

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AP Exhibit I: Authorization to Release Student Records

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AP AP 3 – 19: Right of Access and Right to Provide Permission

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AP AP 3 – 20: Exemption of Students

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AP AP 3 -21: Protection of Students with Life-Threatening Allergies

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AP Appendix A: Sample Letter to Parents

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AP Appendix B: Epinephrine Autoinjector Administration Authorization Forms

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AP AP 3 – 22: Assessment, Evaluation and Reporting of Student Learning

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AP AP 3 -23: Administering Medication to Students (UPDATED)

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AP Exhibit I: Administering Medication Parent/Guardian Permission Form

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AP Exhibit 2: Medical Safety Plan (NEW)

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AP AP 3 – 24: Student Progress Reports to Parents

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AP AP 3 – 25: Student Registration

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AP AP 3 – 26: Welcoming, Caring, Respectful, Safe and Inclusive Schools

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AP AP 3 – 27: Sexual Orientation and Gender Identity

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AP AP 3 – 28: Concussion Protocol

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AP Form 2: Physical Activity Letter to Parents

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AP Form 3: Medical Information Form

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AP Form 4: Permission and Acknowledgement of Risk Form - School, Physical Education, Off-Site Activities, Intramurals and Clubs

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AP Form 5: Permission and Acknowledgement of Risk Form - Interschool Athletics

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AP Form 6: Documentation of Concussion Monitoring - Medical Examination

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AP Form 7: Summary of Return to Learn - Return to Physical Activity Plan

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AP Form 8: Documentation for a Diagnosed Concussion - Return to Learn and Return to Physical Activity Plan

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AP Handout 1: Concussion Guidelines for Athletes

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AP Handout 2: Concussion Guidelines for Coaches

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AP Handout 3: Concussion Guidelines for Teachers

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AP Handout 4: Concussion Guidelines for Parents

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AP Handout 5: Concussion Recognition Tool

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AP AP 3 - 30: Retention and Student Placement

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AP AP 4 – 01: School Administrators’ Association

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AP AP 4 – 02: Staff Employment

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AP AP 4 – 03: Criminal Record Check and Vulnerable Sector Check

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AP AP 4 – 03: RCMP Criminal Record Check Form Letter - Employment

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AP AP 4 – 04: Staff Elected to Political Offices

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AP AP 4 – 05: Personnel Records

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AP AP 4 – 06: Role of the School Principal

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AP AP 4 – 07: Role of the Teacher

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AP AP 4 – 08: Professional Staff Assignments and Teacher Transfers

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AP AP 4 – 09: Special Sabbatical Leaves

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AP AP 4 – 10: Evaluation of School Administration

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AP AP 4 – 11: Evaluation of Division Office Senior Administrators and Directors

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AP AP 4 – 12: Teacher Supervision and Professional Growth Plans

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AP AP 4 – 13: Teacher Evaluation

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AP AP 4 – 14: Professional Staff Reduction

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AP AP 4 – 15: Deferred Salary Leave Plan

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AP AP 4 – 16: Professional Research

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AP AP 4 – 18: Fitness of School Bus Drivers

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AP AP 4 – 19: Health and Safety

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AP AP 4 – 20: School Administrative Appointments

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AP AP 4 – 22: Voluntary Principal and Vice Principal Transfer

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AP AP 4 – 23: Vice Principal Voluntary Exchange

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AP AP 4 – 24: Support Staff Evaluation

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AP AP 4 – 25: Support Staff Supervision and Professional Growth Plan

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AP AP 4 – 26: Working Alone

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AP AP 4 – 27: Public Interest Disclosure (Whistleblower Protection)

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AP Exhibit 4 - 27.1: Public Interest Disclosure (Whistleblower Protection)

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AP AP 4 – 29: Drivers of School Owned Division Commercial Vehicles

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AP AP 4 – 30: Staff Professional Development Funds

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AP Exhibit 1: CESD Mileage FAQ’s

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AP AP 4 – 31: Employee Drug Alcohol and Cannabis Substance Use

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AP AP 4 – 32: Respect in the Workplace

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AP AP 5 – 01: School Generated Funds

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AP AP 5 – 02: Donations

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AP AP 5 – 03: Division Owned Vehicles

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AP AP 5 – 05: Special Use of School Buses

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AP AP 5 – 06: Transportation of Students in Private Vehicles

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AP AP 5 – 06: Exhibit I - Driver Registration

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AP AP 5 – 07: Staff Conflict of Interest

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AP AP 5 – 08: School Fundraising

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AP AP 5 – 09: Attendance Areas and Non-Resident Student Busing

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AP AP 5 – 10: Purchasing Procedures

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AP AP 5 – 11: School Bus Transportation

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AP AP 5 – 11: Exhibit 1 – Bus Accident

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AP AP 5 – 12: Authorized Signatures

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AP AP 5 – 13: School Events

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AP AP 5 – 14: Sponsorships, Partnerships and Contracted Services

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AP Exhibit: Contractor Confidentiality Agreement

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