School and division safety plans

All staff are regularly trained on emergency protocols. Throughout the year, schools conduct training and drills  to rehearse emergency procedures and help better prepare students and staff for possible emergency situations. These exercises prepare students and staff to act quickly and help to minimize a child’s fear during a real emergency.

For more information about emergency protocols, please refer to our Guide for Parents / Guardians. 

Although standardized protocols and procedures provide the basis for our response, the way in which we respond to an emergency is greatly influenced by the specifics of an incident. We are driven foremost by our concern of ensuring student and staff safety. 

Our Division collaborates closely with local emergency personnel to ensure plans are coordinated with appropriate agencies. The Division’s plans do not replace the authority of law enforcement, fire or Emergency Medical Services (EMS) – staff members work in full cooperation with these agencies. 

It may be helpful for families to familiarize themselves with some of the common protocols and terms we use during an emergency. When a school is confronted with an emergency, staff will assess the situation and then decide on a course of action.  

Lock-down - Lock-down is used when there is a threat or potential threat of violence to students and / or staff inside the school.

Hold and secure - Hold and secure is used when there is a threat or potential threat of violence to students and / or staff outside the school.

Shelter-in-place - Shelter-in-place is used when there is no threat of violence, but directing and controlling movement inside the school is prudent.

Evacuation - Evacuation is used when there is possible danger inside the school (with no threat of violence) and it is safer to be outside the school than inside. 

Dismissal - If necessary, a controlled student release procedure will be used to release students to an authorized emergency contact. 

We recognize that when an emergency occurs parents will be worried and want to be reunited with their child as quickly as possible. It is our intention to make this happen.

However, to ensure every child’s safety and the safety of staff, specific procedures have been established for releasing students. These procedures may be modified depending on the circumstance. Parents are asked to adhere to the parent-child reunification procedures listed below (in "Communicating during an emergency"). 

Staff will work hard to ensure these procedures take place without delay. However, please understand the process will take some time. We take time to ensure your child's safety.  We ask for your patience when you arrive at the Parent-Child Reunion Area.

When an emergency occurs, please do not come to the school to pick up your child unless requested to do so.

Doing so could impede the response to the situation and also interfere with emergency crews’ and school personnel’s efforts to deal with the emergency. Extra vehicles and people at the site make the task more difficult. 

If you arrive at the school in the midst of an emergency, please respect the protocol in progress. While we understand personal circumstances or initial reactions might move you to do something contrary to the school’s established procedures, we cannot compromise the safety of students or staff to accommodate individual requests that could put anyone at risk.

Please do not call the school.  Please do not call your child’s cell phone.

• Phone systems need to remain available for handling the actual emergency.
• Overloading the system may mean the school cannot communicate with first responders.
• Calling your child’s cell phone during an emergency may be putting them at higher risk by disclosing their location or drawing attention to them during a lock-down.

During an emergency, our top priority is to protect students and staff.

Next, we will do everything in our power to keep you informed.

Specific procedures must be followed prior to releasing information. We will communicate with you once it is safe and we are able.

Please rely on the division and our schools for accurate, dependable, firsthand details and updates. We are the credible source.